Manager sign in

Enter your 4-digit PIN (PIN sign-in, updated 8:00 AM)
GM / owner: or sign in with your Hot Gourmet Coffee Google account
Demo only. 1111 is Humberto Navarro (owner), 4321 is M Sam Ortiz (general manager), 1234 is M Pat Rivera (manager), 5678 is M Alex Morgan (manager), 1357 is M Casey Kim (manager with Scheduling), 2580 is M Drew Lane (manager with Settings). Placeholder names and PINs.

Audit log

TimeManagerLocationTypeActionWhat changed
Saved in this browser on this computer and kept after you close the page. Download to keep a copy as a file. Entries can't be edited or deleted here.

Hot Gourmet Coffee, LLCManager Hub ·

Test time

Today's Roster

Date: AM managers: M Pat Rivera, M Alex MorganPM managers: M Sam Okafor
Auto-fills Break 1, Lunch and Break 2 every day at 8:00 AM using California rules, staggered.
CocoEmployeeTime inTime outBreak 1LunchBreak 2TC VerifiedSite
ManagerM Pat Rivera11:00 AM1:00 PM3:00 PM☐Lodge
COCO 1Jordan Lee1:00 PM3:00 PM5:00 PM☐Lodge
Card ReaderDana Wu2:00 PM4:00 PM6:00 PM☐Lodge
COCO 2Riley ChenOffLodge
COCO 3Casey ParkOffLodge
StockerZoe Henderson☐Lodge
COCO 1Marcus Bell☐Lodge
COCO 2Nate Fischer☐Lodge
COCO 3Maya Sullivan☐Lodge
Card ReaderAisha Patel☐Lodge
COCO 1Priya Nair☐Lodge
COCO 2Imani Walker☐Lodge
Card ReaderKai Tanaka☐Lodge
COCO 2Luca Romano☐Lodge
COCO 3Eli Brennan☐Lodge
RunnerGabriela Ortiz☐Lodge
COCO 1Tessa Moreno☐Lodge
Card ReaderBen Castillo☐Lodge
COCO 2Hannah Cho☐Lodge
StockerTyrone Mills☐Lodge
COCO 3Sofia Petrov☐Lodge
Card ReaderNora Lindqvist☐Lodge
COCO 1Owen Hartley☐Lodge
COCO 2Diego Alvarez☐Lodge
RunnerSam Whitaker☐Lodge
COCO 1Camila Reyes☐Lodge
COCO 3Jalen Foster☐Lodge
CleaningLeah Goldberg☐Lodge
CleaningVictor Santos☐Lodge
ManagerM Alex Morgan☐Cottage
StockerCole Jennings☐Cottage
COCO 1Chloe Dubois☐Cottage
COCO 2Devon Price☐Cottage
Card ReaderNaomi Estrada☐Cottage
COCO 2Mei Lin Zhao☐Cottage
COCO 1Rafael Guzman☐Cottage
COCO 3Quinn Abbott☐Cottage
RunnerTamsin Reid☐Cottage
Card ReaderDeclan Murphy☐Cottage
Relief ManagerM Sam Okafor☐Cottage
COCO 2Isaac Bernard☐Cottage
StockerHarper Nguyen☐Cottage
COCO 3Hugo Marchetti☐Cottage
COCO 1Alina Kowalski☐Cottage
Card ReaderSienna Banerjee☐Cottage
COCO 2Paloma Vega☐Cottage
RunnerAndre Kowalczyk☐Cottage
COCO 3Mateo Rinaldi☐Cottage
CleaningRavi Desai☐Cottage
CleaningBianca Torres☐Cottage
Homebase: connecting…
Breaks and lunches follow California rules and are staggered. Time in and time out come from Homebase, with the scheduled time as a fallback, and a manager can still edit them. TC Verified is checked off by a manager during the day.
Clock-in / clock-out colors on the Employee name: Yellow = starts or ends within 15 minutes  Red = within 5 minutes  Flashing = start or end time has passed and they are not clocked in / out yet. Cleared once Homebase shows the clock-in or clock-out or a Time in / Time out is typed.
Clock-ins
    Clock-outs

      Settings

      Inventory

      Shows current live inventory for both locations, so a manager can check whether a request can be fulfilled before sending it. Your location is listed first. Item list from the Inventory List - CITP sheet. Counts start blank until entered.
      Required before the closing checklist and evening handoff can be signed off.
      Requests and their trackers live in the Request Inventory tile on the Today tab.

      Communications

      The day's log between the Lodge and the Cottage: chat messages and inventory request events in time order. Tap a request event to jump to it in the Request Inventory tile on the Today tab.
      Lodge ↔ Cottage chat

      Contacts

      Managers, GMs and other key people. This list is typed in by hand here (not synced from the roster). Saved on this device only for now.
      View only
      NameRole / TitlePhoneSite
      No contacts yet. Add the first one.

      Scheduling

      Placeholder. This page is coming soon and will be built out later. Visible to the Owner and anyone with the Scheduling checkbox.

      Settings

      Placeholder. This page is coming soon (likely reports and a read-only audit log). Visible to the Owner and anyone with the Settings checkbox.
      Checklist reminder times
      Default hours (the hub has no open/close times yet, so these are a configurable default). The strip shows "Opening checklist hasn't been completed" from the set minutes before open until it is signed off, and "Closing checklist hasn't been completed" from the set minutes before close until it is signed off.
      Required end-of-shift tasks
      These must be done before "Make sure all tasks are completed." can be checked and before the closing checklist and evening handoff can be signed off. Owner and GM can edit.
        The inventory item list comes from the Inventory List - CITP sheet. The hub has no item-list editing; counts and requests stay on the Inventory page.
        Grading tasks (the rubric) and suggest-a-task approvals are on the Grading page. There is no separate rubric configuration yet.

        Team Permissions

        Both locations share the same roles and permissions, so access is the same at the Lodge and the Cottage. The Owner sets each menu item to Off, View or Edit for each access level: Off hides it from the menu, View shows it but nothing on it can be changed, and Edit allows changes. The Owner and general managers set people's access levels. Changes save right away and apply the next time that person signs in.
        OwnerEdit on everything, including this page. Can't be changed.
        General ManagerCan change managers' access levels, but not their own.
        ManagerCan't see this page.
        Menu access by level
        People
        Rule: only the next higher tier can change someone's access. The Owner can change everyone except themselves. General managers can change managers, but not themselves or other general managers. Managers can't change anyone, including themselves. Employees have no access to this hub. Only the Owner sees the menu access table (Off / View / Edit per item) and individual overrides. A person with the Settings or Scheduling override gets Edit on that page.
        Individual overrides (Owner only)
        Give one person Settings, Scheduling, or the ability to edit access, on top of their level.
        Pick a team member, choose their Type to preset their access, then adjust the boxes. View shows the menu item; Add/Edit lets them make changes there. You can't change your own access.
        Permissions

        Employee grading

        Pick a name, tap a rating from 1 to 5 for each task, then save. 1 is needs work, 3 is meets expectations, 5 is excellent. Leave a task blank if it did not apply. Everyone on the roster is listed, but you can enter grades only for people on today's shift.
        Choose an employee to start grading.

        CALL-OUTS STANDARD 1 UNFILLED

        Not critical. Same rules and texting, just not urgent. Sample data only.

        Lodge · COCO 3 · 5:00 PM to 9:00 PM STANDARD · starts in 5h

        Open shift · Called out: Sample Person B · Reason: other · Reported 9:10 AM
        Available for this shiftRoleRule checkWill be texted
        Casey ParkCOCO 3Passes all checksYes
        Avery KimCOCO 3Called out earlier todayNo
        Taylor BrooksCOCO 3Would be a 7th day in a rowNo

        Inbound texts

        Not connected
          Not connected. Open Feed settings and paste the feed URL.

          Call-outs & Late0

          Not connected
            Not connected. Open Feed settings and paste the feed URL.

            Handoff notes

            • $412.50
            • Over $0.00
            • Call-outs board
            • 2 notes
            Cocoa machine 2 running slow, vendor called Pat, 10:15 AM
            Call-outs auto-added from the board above System

            Design mockup with placeholder names and sample data. Nothing here is connected to Homebase or sends real texts.